CalSNAP Resource Lists

Resource Lists are collections that contain links to resources (video, audio, images, articles, ebooks, etc) from the various content providers found in CalSNAP. These lists can be used to provide quick access to resources that you have found useful. Users can create their own resource lists or access those that have been shared by others.

CREATING A RESOURCE LIST

After conducting a search, each item in your search results contains a <Save to List> button at the right of its description.

TIP: If you hover your mouse over this button, an informational pop-up will appear.

  1. Click the triangle on the <Save to List> button and select the “Create a New List” option.

  2. A pop-up with two tabs (Describe and Share) will appear. Complete the following information:
    • On the Describe tab:
      • Enter a name for the resource list.
      • Choose whether to make the list your default list. If you make the list your default list, you will be able to add additional items to the list by clicking the <Save to List> button. If it is not your default list, you will need to click the down arrow and select it from the list that displays.
      • Enter a description for your list.
    • On the Share tab. Enter information only if you want to your list to be shared and displayed in the Shared or Public lists for others.
      • Share with: Select the group of people that you want to share your resource list with.
        • ALL users: Will make the list available to everyone in CalSNAP. Your list will display in the PUBLIC list along with your name as the creator.
        • My DISTRICT: Will share your list with everyone who is in your district. Your list will display in the SHARED lists.
        • My BUILDING: Will share your list with everyone at your school. The list will display in the SHARED lists.
      • Only these users: If you only want to share with a select group of people, enter their email addresses. Note: If you want to share with students, please make sure to include the email address for the student account at your site. If you are not sure of this information, please contact your County Office of Education representative.
  3. Click the <Submit> button to save the resource list. The message “Resource added to list.” will appear on your screen to confirm that the item has been successfully added.

ADDING ADDITIONAL ITEMS TO A RESOURCE LIST

If you want to add items to a resource list that you’ve already created, do one of the following:

  • If the list is your default list, click the <Save to List> button.
  • If the list is not your default list, click the triangle on the <Save to List> button, then select the desired list from the list that appears.


    (NOTE: The list is arranged in alphabetical order. The first item is the list that you have designated as your “default” list.)

VIEWING RESOURCE LISTS

Resource lists can be accessed from the “Resource Lists” menu at the top of the screen. Select from:

  • My Lists – Lists that you’ve created.
  • Shared Lists – Lists created by other users that have been shared with your school or district.
  • Public Lists – Lists created by other users that have checked to share with “ALL users.”

No matter whether you are viewing your own list or one that is shared with you, the steps for viewing items within a list are the same.

  1. To view the contents of a resource list, click the “View List Details” button that appears in the far-right column.
    screenshot showing resource lists with red circle around the view list details button
  2. The resource list will display with the items within it listed alphabetically.
    screenshot of selected resource list with items displayed in it.

    Below is an explanation of the information that displays in the columns.
    • Select: Allows you to select an item. See section on Editing Resource Lists for more details on the use of the select checkbox.
    • Resource Name – Title of the resource
    • Description: Description of the resource as provided by the vendor
    • Type: Identifies the format of the resource (video, article, image, etc.)
    • Producer: Company or individual who created the resource
    • Level: Grade level range
    • Length: Runtime provided for video and audio files.
    • Added: Date the item was added to CalSNAP
    • Link to resource (last column)
  3. At the top and bottom of the resource list are links that allow you to navigate through the list. Note: Twenty items will display per page. The link to navigate pages will only be active if there are more than 20 items.
    screenshot showing page navigation with page numbers and arrows
  4. To view an item from the resource list, click on the icon/thumbnail in the last column.
    screenshot of resource list with arrow pointing at thumbnail image in last column
    A new window will open and take you directly to the resource on the website. (Note: The tab with the resource list is called “Resource List Detailed View – CalSnap Smart Search by CCETC and Tek Data Systems Company”.
  5. You can also choose to view the resource list as thought they were search results (Catalog Entries). At the bottom of resource list, click the “View as Catalog Entries” button to open the items in the resource list as it would appear in search results. This will allow you to adjust the number of items viewed on the page as well as apply filters to narrow the results in the list.
    screenshot showing view as catalog entries and go back to my lists buttons
  6. To select another resource list, use the “Go Back to My Lists” button. Note that if you are viewing Public or Shared lists, the button will reflect this and take you back to these lists.

EDITING RESOURCE LISTS

Detailed instructions on how to edit your lists appear at the top the page. These instructions will vary depending on which screen you are on and the type of list that you are viewing. An example of these instructions is included in the screenshot below.

You can edit your list by changing the information on your resource list (name, description, default selection, share settings) or by modifying the contents of your resource list (removing, copying, moving). (Note: You can only remove/move resources from your own list.)

To edit resource list information…

  1. From the Resource Lists menu, select My Lists.
  2. Locate the list that you want to edit. Your default list will display first with the rest of your lists in alphabetical order.

  3. To edit the name of your resource list
    • Click on the name in the List Name column.
    • Edit the name or type a new one in the box that appears.
    • Click the Save button.
  4. To change your default list, click the default box to the right of the desired list name.

  5. To change/update the description of a resource list…
    • Click on the description
    • Change any information or type new text into the box that appears.
    • Click the Save button.
  6. To change the share settings, you can either edit the information in the Shared With or use the buttons located above Resource Lists.

    • Click in the Shared With column
      • Delete any person or group that you do not want to share your list with.
      • Type the email address of any person that you want to add.
      • Click the Save button.
    • Click the select box to the left of the resource list name

      • Use the buttons above the resource lists to set your sharing preferences
        (Note: To share with building means to share with your school.)
        • Make Lists Public
        • Make Lists Private
        • Share with District
        • Share with Building

To edit resource list contents…
You are only allowed to edit the contents of your own resource lists. Your lists are displayed under My Lists. You can copy items from Public and Shared resource lists to your own, and you can copy items from one of your own lists to another of your lists.

  1. Click the View List Details button in the far-right column of the list that you want to edit.

  2. Click the box in the Select column to the left of the item(s) you wish to remove, move, or copy.

  3. To remove an item(s) from your list…
    • Click the “Remove Resources” button.
    • In the warning dialog box, click OK to confirm the removal.

  4. To copy an item to another list…
    • Click the “Copy To” button.
    • In the drop-down list that appears, select the list to where you want to copy the item. If you want to create a new list, scroll to the bottom of the list and choose “Create New List”.

    • In the warning dialog box, click OK to confirm copying.

  5. To move an item to another list…
    • Click the “Move To” button.
    • In the drop-down menu that appears, select the list to where you want to move the item. If you want to create a new list, scroll to the bottom of the list and choose “Create New List”.

    • In the warning dialog box, click OK to confirm the move.

DELETING A RESOURCE LIST

  1. Locate the list that you want to delete. Your default list will display first with the rest of your lists in alphabetical order. Note: If you want to delete your default list, you will first need to assign another list as the default. If you attempt to delete the default list, you will get a reminder.
  2. Click the box in the select column for the list(s) that you want to delete.

  3. Click the “Remove Lists” button that is above the resource lists.
  4. In the warning dialog box, click OK to confirm the removal of the list.


SHARING YOUR RESOURCE LIST

You can share resource lists with others within CalSNAP. You can also share your resource list by providing a link to the list.

To share within CalSNAP, you need to set your Share preferences when creating or editing your Resource Lists. For more information, see Creating Resource Lists (step #2) and Editing Resource Lists (step #6).

To share your list by providing a link…

  1. Click the View List Details button in the far-right column of the list that you want to share.

  2. At the top of the page, information about your resource list will display, this includes the “Share Link”, a unique URLs that will allow you to link directly to the list. Note that anyone accessing that link must also have an account to CalSNAP.

  3. Click the URL in the Share Link box. This will highlight the URL.
  4. Copy the link by pressing <Ctrl>+C (command+C on Mac).
  5. Paste the link where you want to share it.

IMPORTANT: You can post the link to a resource lists on a public website. However, DO NOT post any login information (username/password) on a public website. This would allow any individual to access licensed content, violating licensing agreements and copyright laws. You are permitted to post this information in a password protected environment as long as only those individuals who have a right to access the account are accessing the password protected site.